In the complex environment of long-term care, practical Human Resource (HR) management is critical—but it's also time-consuming, error-prone, and often under-resourced. Skilled Nursing Facilities (SNFs) and Assisted Living Facilities (ALFs) face increasing administrative demands, complex labor laws, and ongoing staffing shortages.

In this climate, automating core HR processes, such as payroll, pay adjustments, and compliance, isn't just a convenience, it's a strategic necessity.

According to a recent Deloitte report, 56 percent of healthcare organizations have identified workforce automation as a top priority, citing cost savings, efficiency, and improved compliance as key drivers. For LTC providers, this shift is already producing measurable results.

The Hidden Costs of Manual HR

Manual payroll and HR processes come with significant drawbacks:

• Increased payroll errors, leading to employee dissatisfaction
• Delayed pay raises and staff turnover
• Missed compliance notices and legal risks
• Inefficient documentation, especially during audits
• Excessive time spent on repetitive data entry and approvals

A G2 study found that 24 percent of employees would consider leaving their jobs after just one payroll mistake. In an industry where staff retention is already a challenge, accurate and timely payroll is foundational to trust.

The Case for Automation

HR automation is transforming healthcare operations across the board. A study by EY revealed that automated HR processes can reduce administrative costs by up to 60 percent while increasing compliance readiness.

In the context of long-term care, automation delivers:

Faster Payroll Processing

Automated systems eliminate the need for manual time tracking, overtime calculations, and deductions. According to Workforce PayHub, organizations using automated payroll save up to 37 percent in processing time each month.

Streamlined Pay Raise Approvals

Through integrated platforms, facility administrators can recommend pay raises in real-time. Approval chains are transparent, documented, and immediately reflected in payroll—ensuring no delay in rewarding staff.

Improved Employee Engagement

Self-service portals enable employees to access pay stubs, update their details, and track leave, thereby reducing the burden on HR teams and increasing transparency.

Real-Time Compliance Tracking

From wage laws to benefits reporting, automated systems log every update and acknowledgment. With audit-ready documentation, facilities remain protected against regulatory risks.

How LTCPro Simplifies HR in Long-Term Care

LTCPro offers end-to-end HR and payroll support tailored to the specific needs of SNFs and ALFs.

Payroll Automation

We manage all payroll functions through PayPro, from onboarding to final payment. Pay cycles are error-free, timely, and aligned with statutory requirements.

Real-Time Pay Raise Requests

Administrators can submit pay hike recommendations digitally, which are routed to corporate HR for approval. Once approved, payroll is automatically updated, and documentation is securely stored.

Employee Communications and Acknowledgements

Policy updates, benefits information, and compliance notices are pushed directly to employees, with digital acknowledgments tracked via HRPro. This ensures accountability and streamlines communication.

Benefits Transparency

Employees receive clear visibility into their employer's contributions toward insurance and other benefits, which are shown directly on their pay stubs—helping to reinforce trust and satisfaction.

Vendor and Cost Control Integration

Our systems also support purchase order tracking, ensuring only approved vendors are paid and preventing unauthorized expenses from entering payroll workflows.

The Results

• 99 percent payroll accuracy achieved within the first two-quarters of implementation
• Pay raise approval cycles shortened from weeks to hours
• 40 percent reduction in time spent on HR documentation
• Optimized employee engagement through transparent communication and timely payments
• Enhanced audit readiness with centralized documentation for all HR actions

Future-Proof Your HR with LTCPro

As long-term care facilities evolve to meet regulatory, demographic, and operational challenges, their internal systems must keep pace. With LTCPro's automation tools and dedicated support team, your HR function becomes a valuable asset—accurate, agile, and aligned with your mission to deliver superior care.

Let LTCPro take on the administrative load so your team can focus on what truly matters: your residents and their well-being.

Visit www.ltcpro.com to learn more or schedule a consultation with our HR automation experts.