Long Term Care Software for SNFs and ALFs in the United States
LTCPro is a purpose-built Healthcare Information suite with integrated applications that support the Financial and Clinical needs of Long-Term Care Facilities. LTCPro is designed for skilled nursing facilities (SNFs) and assisted living facilities (ALFs) with 50 or more beds, operating anywhere in the United States, whether as a single site or as part of a multi-facility group.
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Built for 50+ Bed Skilled Nursing and Assisted Living Facilities
LTCPro is sized for facilities that have outgrown spreadsheets and single-purpose tools: 50-bed and larger SNFs and ALFs that need one system connecting financial, clinical, and compliance data instead of three or four disconnected ones. That includes single-site operators as well as groups running multiple facilities under one back office.
Standalone Software, or Software Backed by a Real Back Office
Most long-term care software vendors sell you a system and leave the staffing to you. LTCPro is built differently: the same platform that runs your AR, AP, payroll, MDS, and clinical documentation can be licensed on its own, or paired with LTCPro’s in-house billing, RCM, prior authorization, and bookkeeping teams working inside that platform on your behalf. You are not choosing between software and a service provider. You can have both, on one system, without reconciling data between two vendors.
Why This Matters for a 50+ Bed Facility
Facilities this size are usually past the point where one administrator can run everything manually, but not yet at the scale where a large enterprise EHR vendor’s implementation timeline and price point make sense. LTCPro’s combined software-plus-staffing model is built for exactly that middle tier.
Talk to Us About Software-Only vs. Software + Back Office.
Financial Applications for LTC Facilities
Every financial module below runs on the same resident and census data as LTCPro’s clinical modules, so a 50+ bed facility isn’t re-entering the same information into separate billing and clinical systems.
Accounts Payable
This module streamlines vendor management with auto-validation, purchase order administration, and electronic invoice processing. LTCPro's accounts payable system gives companies complete control over the payables process, from invoice receipt through payment processing, ensuring efficiency and accuracy throughout.
Billing
A robust Billing and Revenue Cycle Management module supporting electronic or manual billing as needed. Features ANSI 837/835 electronic billing to enhance revenue cycles, plus comprehensive analytical reports covering aging and critical billing status metrics for improved financial oversight.
Trust Posting
It is essential for LTC facilities to accurately track resident trust funds. LTCPro's Trust Posting module functions as a complete in-house resident banking system, enabling facilities to meticulously track and manage resident trust funds while ensuring compliance and providing transparent financial oversight.
Payroll
This module maintains employee records, processes payroll, handles electronic W2 submissions, and manages Personal Action Requests through e-HR. Integrated with PayPro, employees can access pay stubs and detailed payroll information online, streamlining human resources management for LTC facilities.
Accounts Receivable
A powerful AR and Revenue Cycle Management module ensuring detailed control over PPS, Medicaid, Commercial, and private reimbursements. Integrated with ADT and MDS, it provides comprehensive resident workflow management, revenue journals, census tracking, aging reports, and extensive analytical capabilities.
Claims Manager
Claims Manager is a straightforward yet powerful tool that effectively manages claims and claims processing workflows. This module scrubs and converts claims into electronic 837 files for seamless submission to insurance companies, streamlining the entire claims workflow and significantly reducing administrative burden.
General Ledger
The General Ledger module delivers multi-facility consolidated financial statements with extensive analytical reports supporting management decisions. It simplifies income and expense calculations, financial statement preparation, continuous book balancing, and enables quick transaction retrieval at any time.
Paypro
This comprehensive employee portal provides Long Term Care facility staff with convenient, secure access to pay stubs, tax deductions, W2 forms, insurance benefits, and management announcements. It empowers employees with self-service access to their complete employment and payroll information anytime.
See a Live Demo of the AR & Billing Modules.
Clinical Applications for LTC Facilities
These modules connect directly to the financial side above; an MDS assessment or a physician order updates the same record your billing and compliance teams are already working from.
LTCPro EHR
LTCPro EHR module contains the complete resident health record, including demographic information, progress notes, assessments, HEENT, social history, past and current medical history, medications, vital signs, immunizations, and laboratory results, providing comprehensive electronic health documentation for long-term care facilities.
MDS
This module enables patient assessments according to state and federal data specifications. Features include section-wise validation and error-checks preventing MDS rejections, RAPs guidelines for trigger documentation, care plan library, and reminders for CMS Surveys 802 and 672 submissions, ensuring regulatory compliance.
Medication Administration Records
This module creates digitized medical records capturing resident ADL (Assisted Daily Living), vitals, dietary needs, nursing notes, and therapy documentation. It maintains dose tracking for routine medications, PRN medications, and insulin administration, ensuring accurate medication management and comprehensive resident care documentation.
Care Plan
This module maintains caregiver schedules and care logs on a timely basis. Reports are uploaded into LTCPro, which then processes billing and calculates caregiver payments based on documented care delivery, ensuring accurate compensation and comprehensive care tracking throughout the facility.
Admission / Discharge / Transfer
This module tracks resident geographical information and Admission/Discharge/Transfer data efficiently. It captures pre-admission and inquiry details, providing comprehensive oversight of resident movement and status changes throughout their stay, ensuring accurate documentation and seamless care transitions within the facility.
Physician Orders
Digitized physician orders track resident diagnosis, allergies, dietary requirements, routine and PRN medications, and therapies. This module offers extensive reports on resident diagnosis with comprehensive views by resident and facility, enabling analysis across multiple LTC facilities for organizational groups.
MRD
This module completes comprehensive resident assessments including Abnormal Involuntary Movement Score, Bowel and Bladder Assessment, Bladder and Bowel Retraining, Fall Assessment, Norton Pressure Ulcer Scale, Nutrition Assessment, Pain Assessment, Flow Sheets, Progress Notes, Social Assessments, and Therapies for holistic care.
24 Hours Incident Reporting
LTCPro's incident reporting module ensures survey compliance by tracking all incidents related to falls, fall prevention protocols, post-incident procedures, and preventive measures. This comprehensive system helps facilities avoid regulatory non-compliance and maintain proper documentation of safety-related events and responses.
Management Applications for LTC Facilities
Compliance, HR, and administrative oversight for the facility sit in the same platform as the modules above, rather than in a separate system your team has to log into.
Compliance Manager
LTCPro Compliance Manager enables long-term care facilities to ensure survey compliance through built-in risk management tools, unplanned discharge identification, quality assurance protocols, mock survey capabilities, and continuous survey readiness monitoring, providing comprehensive regulatory compliance management.
HRPro
HRPro is an employee human resource and document management system for creating and maintaining employee hire profiles, uploading certificates, vaccinations, and background checks. It records employer policies signed by employees and maintains all employee-related documents, ensuring compliance.
Dashboards
This advanced module integrates with all LTCPro modules, providing consolidated and granular views of facility operations from financial, clinical, and management perspectives. It offers flexibility to create customized reports alongside standard reports and charts, enabling comprehensive data-driven decision-making and operational oversight.
Admin
This module simplifies user creation, user ID generation, and password setup. It configures access restrictions by user to specific modules, provides daily user activity logs, and monitors for abnormal activity, ensuring system security and proper access control across the entire LTCPro platform.
Request a Full Platform Walkthrough for Your Facility.
Integrations & Data Exchange
LTCPro’s Accounts Receivable and MDS modules integrate with ADT (Admission, Discharge, Transfer) and MDS data feeds, and LTCPro’s EDI tools support electronic 837/835 billing transactions for Medicare, Medicaid, and commercial payers.
Getting Started With LTCPro Software
Ask About Implementation Timelines for Your Facility.
Frequently Asked Questions
Is LTCPro software available on its own, or only bundled with back-office services?
Both. LTCPro’s software can be licensed as a standalone product for facilities that want to run their own back office, and it can also be paired with LTCPro’s in-house RCM, billing, payroll, and bookkeeping teams for facilities that want both the system and the staffing.
What size skilled nursing or assisted living facility is LTCPro built for?
LTCPro is built for SNFs and ALFs with 50 or more beds, including both single-site operators and multi-facility groups that need consolidated financial and clinical reporting across locations.
Does LTCPro support facilities operating in more than one U.S. state?
Yes. LTCPro is built to serve long-term care facilities across the United States, including multi-state operators. Because Medicaid rules, cost-report requirements, and survey processes vary by state, LTCPro’s compliance and reporting tools are built to accommodate state-specific requirements rather than a single fixed configuration.
Does LTCPro support PDPM-based Medicare billing and MDS submissions?
Yes. LTCPro’s MDS module includes section-by-section validation and error-checking to help prevent MDS rejections, and its Accounts Receivable module manages PPS, Medicaid, commercial, and private reimbursements, including PDPM-based Medicare Part A billing.
Stop Running Your Back Office on Three Different Systems
Talk to an LTCPro specialist about moving your facility onto one platform, built for SNFs and ALFs. Book a 20-minute walkthrough of the AR, MDS, and payroll modules in action, no commitment, no sales pitch.